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Treasures of the Earth
Gem & Jewelry Shows

Dealer Participation Information
Returning dealers are given first choice on space in our shows. Returning dealers space is reserved and will be their's provided the contract for each show is returned with the correct deposit by the deadline for each show requested.

Dealers participating in other of our shows will be given preference over new dealers when space becomes available.
Most of our show's are filled with returning dealers. We must be doing something right. We normally have only one or two openings per show. We are always looking for something different.


NEW DEALERS

New dealers will not be offered space in any show until the deadline for returning dealers to send in contracts has past. (February 15th)

Please note: We do not send out contracts unless space is available.

At all shows we will strive to keep the show well balanced. A good mix of dealers and not to many that do or sell the same thing.

Preference will also be given to dealers that create or make part of what they sell.

All our shows are retail shows. You may not sell wholesale to the general public but you may sell wholesale to bonifide business customers buying in quantity and presenting their sales tax certificate. No signs or price tags stating wholesale or wholesale prices may be displayed.

BEAD DEALERS
All of our shows have reached their maximum number of allowed bead dealers. We are not accepting any contracts from bead dealers at this time. We try to keep our shows balanced and do not intend to become a bead only show.

LOOSE FACETED STONES

We do not allow the sale of loose faceted stones unless you also offer them mounted or offer to mount them at the show.

REGULATIONS
Material and equipment exhibited or sold MUST BE CORRECTLY REPRESENTED AND LABELED. The show management shall have the right to eliminate any materials, exhibit, persons, advertising, etc. which is considered objectionable for any reason. No discount signs may be displayed. Dealers will cover tables both back and front with fire resistant materials, and will keep the area neat and clean at all times. Dealer will comply with all fire, city and state regulations (including the collection and payment of sales tax). Dealer will furnish his own dealer sign no larger than 4 ft. by 8 ft. Only one dealer to a booth. We encourage all dealers to demonstrate at their booth. No alcoholic beverages will be permitted at the show and no smoking is allowed anywhere inside the buildings.

Dealers must be familiar with and comply with all Federal Trade Commission laws with regard to the sale of gem stones, jewelry, gold & silver and the regulations regarding deceptive pricing (sales or discounts).

Dealers with torches must have a properly functioning fire extinguisher!

Dealer will furnish all electrical requirements in good condition. Electrical availability at some facilities is limited, so we may need to ask your cooperation in reducing your electrical requirements.

All electrical plug strips and extension cords must have size 12 wire or larger (Larger wire size is indicated by a wire size number smaller than 12, Example: size 10 wire). The load on plug strips and extension cords must not exceed their rating. No lamp cords or zip cords allowed. Steamers and Kilms require a separate circuit for which there is a fee.

No flashing lights of any kind may be displayed by dealers.

Dealers must not rearrange table layout of their booth without the written permission of the show director. Anyone doing so is subject to being removed from the show and barred from doing any future shows. Many of our booths are backed up to another booth. If you open the sides of your booth letting the public into your booth, you then expose the backup table and money box, etc. of the booth behind you to the public. We do not allow this. Many times, electrical cords are under the tables. Electrical cords may not be exposed to the public. If you cover an electical cord with a carpet it must have a rubber back. Backup tables are not to be exposed to the outside or the public. If you move them or rearrange them so that the public can get to these tables, you will be charged for outside tables.

Dealer agrees not to do any dismantling or packing until the show is closed. No dollies, carts or vehicles allowed on the show floor until all customers are out of the building.

Dealer agrees to leave their booth area clean and free of litter or be assessed a cleaning fee. If you spill any liquids, you are responsible to clean it up or be assessed a cleaning fee. If you drive into a building and bring in mud or water on your tires, you are reaponsible to clean it up or be assessed a cleaning fee.

Dealer will be responsible for any damage they cause to property, buildings or tables. (See next item)

Dealer may not put staples or tacks into tables or walls. Dealer may not tape anything to walls.

Acoholic Beverages
Dealer agrees not to use or bring onto the property, acoholic beverages, including beer and wine. This is in every contract with have for building use.

SALES TAX
We will provide application forms to dealers at the show for obtaining sales tax certificate or temporary sales tax certificate if available in that state. If you already have a sales tax certificate, bring it or a copy with you, state law requires you to display it at the show.

We will provide temporary sales tax certificates for all shows in Virginia & Georgia.


Our 2008 Booth Fee's
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Martinsville, VA Spring(Sold Out) & Fall (Sold Out)
Fishersville, VA (Waynesboro, VA Area) (Sold Out)

(Tables = 30" X 8')
4 Tables = $350.00 5 Tables = $425.00 6 Tables = $500.00

Backup Tables (Tables inside your booth not exposed to the customers) = $20.00 each
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Boone, NC (Sold Out)

Charlottesville, VA (4 table minimum) Spring & Fall (Both Shows Sold Out)

(Tables = 30" X 6' or 30" X 8')
Cost is $225 per booth plus $5.00 per running table foot. Minimum booth size is 32 feet ($385 and the maximum is 48 feet ($465). This facility is not large, so booth size may be dictated by TOTEG&JS. Backup Tables (Tables inside your booth not exposed to the customers) = $20.00 each
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Dalton, GA (4 table minimum) (Sold Out)
Harrisonburg, VA (4 table minimum) (Sold Out)
Indianapolis, IN (4 table minimum) Spring (Sold Out) & Fall (Vacancies)

(Tables = 30" X 8')
4 Tables = $450.00 5 Tables = $500.00 6 Tables = $550.00
7 Tables = $600.00 8 Tables = $650.00 9 Tables = $700.00

Backup Tables (Tables inside your booth not exposed to the customers) = $20.00 each
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Salem, VA (4 table minimum) (Sold Out)
This is our largest & best show.
Only dealers that do other of our shows will be considered for participation in this show.

(Tables = 30" X 8')
4 Tables = $500.00 5 Tables = $575.00 6 Tables = $625.00
7 Tables = $675.00 8 Tables = $725.00 9 Tables = $775.00

Backup Tables (Tables inside your booth not exposed to the customers) = $20.00 each
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BACKUP TABLES
Backup tables are tables used inside your booth and are not exposed to the customer. They are for your use only, such as money box, cash register, bags, supplies and packaging. Any table exposed to the customer is an outside table.
Your may not rearrange your tables in your booth so as to expose your backup tables to the customers. If you do wish to do so, you must have the show directors permission in writting to rearrange your booth and you will be charged for outside tables instead of backup tables.

BOOTH LOCATION ON SHOW FLOOR
We try to honor special request. Preference is given to the oldest dealers in the show. We do not and can not guarantee booth location on the show floor. Many things effect the floor plan layout. Number of dealers, location of doors etc, location of electricity and size of dealers booth. If you change your booth size from the previous year, this could require a move to a different location.

DEPOSIT REQUIRED
One half booth rent (or one $400 floater deposit) to accompany your application. The floating deposit will be applied to the last show of the year that you book. Make checks payable to Treasures Of The Earth Gem & Jewelry Shows.

NATIONAL GUARD ARMORY'S
All shows in National Guard Armory's are subject to being canceled if the Guard Unit is activated or there is a State or National Emergency. Before traveling to these shows, please call or check our website to confirm that the show will be held.

CANCELLATION
There is no provision in the contract for you to cancel a show. If you do cancel we will attempt to sell your space. There is no guarentee that we can sell the space. If the show is full and we successfully sell you space we will give you credit for your booth fee on a future show.

If for any reason the show has to be cancelled (by the promotor) prior to 30 days before setup, applicant will waive any claims except for monies paid. If for any reason the show has to be cancelled (by the promotor) within 30 days of setup, applicant will waive all claims.

Any dealer who cancels a show or fails to attend a show for any reason will owe the full booth fee as agreed to in the contract. Any dealer who fails to pay the balance due will be barred from all future shows until their account is paid up.

HOW TO GET INTO OUR SHOWS
If interested in doing any of our shows, please call or write requesting a contract. Note: E-Mail does not work very well because receive 100's of pieces of junk each day and it is difficult to find the real message that is not junk. Please state what you sell in your booth. A contract will be sent if there are any openings and provided the show is balanced with what you sell.

If a show is full you can request to be put on the waiting list. We still use the selection criteria stated above.

Please note: No contract is valid without a deposit and no space will be reserved without BOTH a contract and a deposit.

If you are a new dealer, we cannot tell you if we have any space available until the last of February. All shows were sold out last year and returning dealers have until February 15th to reserve their same booth space.

AIR CONDITIONING
All show locations except those in National Guard Armories (Boone, Charlottesville & Martinsville) are air conditioned.
Augusta Expoland in the Waynesboro Area at Fishersville has has a brand new air conditioning system.

PARKING
All show locations, except Indianapolis, offer free parking to the public.
At this show dealers will be given a parking pass on setup day that is good all weekend.

CAMPING
All show locations offer on-site camping for the dealers with self contained units.
Indianapolis & Salem offer camping with full hookups for a fee.
Fishersville/Waynesboro & Harrisonburg, offers electricity only for a fee. A dump station is available at Harrisonburg.
Dalton & Martinsville offer camping with electricity free to Show Dealers only. A dump station is available at Martinsville.
If camping, it will be your responsibility to check-in with the facility office upon arrival and pay your camping fee in full. Any failure to check-in or to pay your camping fee in full will result in your being barred from doing any of our future shows.

PRINTED ADVERTISING, FLYERS, ETC.
All printed advertising, flyers,etc. displayed at our show must be approved by the show director.

DEALER LOYALITY
All over the country some unscrupulous and unethical promotors are trying to move into locations where club or other promoter shows are successful. If you choose to do a show with one of these promotors in a location where we have a show, you will not be offered any future contracts for our shows. We can not support those that help to destroy our business.

FUTURE CONTRACTS
Please note that a contract to be in one of our shows this year is not a contract for future years nor is it a gurantee of a contract in furture years. Please read all of the above to see how we select and offer contracts.

Treasures of the Earth Gem & Jewelry Shows
Attn: Van Wimmer - Show Director
5273 Bradshaw Road
Salem, VA 24153
Telephone: (540) 384-6047
info@toteshows.com

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